BUCS Match Racing Championship 2019

The 2019 BUCS Match Racing Championship is organised on behalf of BUCS by BUSA, in conjunction with the RYA. It will be held from 4 April 2018 - 7 April 2018 at WPNSA and sailed in Elliott 6Ms. Entry will be online only, via BUCSscore. See NoR for all details, including BUCSpoints and Medals information.

All Race Documentation, Notices and other information, including Entry and Pre-Event Information will be posted here, as will be the SIs and any Notices of Amendment to the NoR or other official documents and information.

Any enquiries to the Organising Authority should be addressed to the BUSA Secretary. or by telephoning 02380 604 167.

New posts will be noted toward the top of this page. All official documentation is listed and accessible at the bottom of the page.

New posts

Entry Information

*Please also read the Notice of Race, available as a download on the BUCS website, for further important information.*

DATES

Thursday 4th April – Sunday 7th April 2019

VENUE

RYA Portland House / Weymouth & Portland National Sailing Academy

ADDRESS

Mulberry Avenue, Portland, DT5 1FA

ENTRY OPENING DATE

Tuesday, 8 January 2019

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STAGE 1 ENTRY CLOSING DATE

Thursday 7 March 2019 at 23:59

STAGE 2 ENTRY CLOSING DATE

Thursday 27 March 2019 at 23:59

ENTRY COSTS
Entry fee: £500 per team

Damage Deposit: £500 per incident

BUCS POINTS AVAILABLE

Please see BUCS Rules and Regulations Appendix 1 to see the BUCS Points available.

ENTRY ALLOWANCE

The full entry process is in the NOR.Teams consist of 3 sailors.They must include at least 1 male and 1 female sailor.

ENTRY PROCESS

Entries can only be submitted on BUCScore, our online entry system. Please speak to your Athletic Union as they will need to submit your entry on this system, and it is their responsibility to manage the whole entry process.

Please note: An email address is required to enable an individual to be entered effectively within BUCScore as the system uses email addresses as unique identifiers. The email address used for each entrant must be unique to maintain validity of their entry. Changing or duplicating an email address for an entrant may result in the entry being overwritten and therefore withdrawn.

Furthermore, after entries have closed no refunds will be given for withdrawals. This applies regardless of the reason for a withdrawal.

REGISTERING COMPETITORS AND RESERVES ON BUCScore

This year the BUCScore entry arrangements have changed.

All sailors (competitors, potential competitors and reserves) need to be registered on the Competitors and Reserves list on BUCScore to compete in any sailing event this year.

This replaces the “Universal Reserves List” used previously, so that all competitors and reserves will be added on the system in one place. This will remain open for additional sailors to be added in preparation for the other sailing Championships.

It should be noted that for every sailor entered on BUCScore, details of names, university, email address, mobile No. and next of kin and contact details will be required (this information will be handled only for the purposes of the administration of the BUCS/BUSA events in 2018-19 and in accordance with GDPR).

AFFILIATION AND INSURANCE INFORMATION
All institutions participating in BUSA/BUCS events are required to be members of BUSA. The Annual subscription, as described on the BUSA website is required in order to participate. This fee includes your club’s RYA Affiliation. SUBCRIPTIONS ARE DUE BY 1 NOVEMBER 2018. If you have not received your invoice by October, please request it via email to busa@rya.org.uk. If your university requires a purchase order number to be included on your invoice, please email busa@rya.org.uk ASAP.

It is the responsibility of either the individual or institution to ensure that all entrants have appropriate insurance in order to compete. BUSA and BUCS DO NOT insure any competitor for any of their events.

DATA COLLECTION
As part of the entry process we collect competitor mobile phone numbers and email addresses to use in case of last minute event changes / cancellations and to pass out key information as required.

Please note: these details will only be used for critical event information and will only be passed to third party organisers who have adhered to BUCS Agreement for Disclosure of Personal Information.

We also collect next of kin phone numbers and details in case of an emergency during the event.

Please note: these details will only be used for critical event information and will only be passed to third party organisers who have adhered to BUCS Agreement for Disclosure of Personal Information.

Any data will be handled in accordance with BUCS Privacy Policy

ENTRY DISCLAIMER
BUCS will make every reasonable effort to ensure that its events are run in safe environments. It is the responsibility of all institutions and participants to consider any known medical conditions or disabilities before entering or competing in a BUCS event. If you know or are aware of a medical condition that might interfere with you exercising or participating safely, please consult a medical professional before participating. All participants assume full responsibility for any and all injuries, losses and damages that are incurred while participating in BUCS events.

BUSA will not be seeking any medical declaration this year. It is, of course, the responsibility of the competitor to ensure that they are fit to compete. Any competitor who has a particular issue about which they wish to notify the Event Director/Organiser, should ask to do so at Registration on arrival at that event.

ADDITIONAL INFORMATION REQUIRED

Before being able to make individual entries:
[1] Please give the name of the Skipper. (This will be the point of contact during the competition)
[2] Please give the Skippers email address.
[3] Please give a contact number for the Skipper.

[4] Please give the Skippers World Sailing ID.

[5] I certify that I am authorised to enter the Championships on behalf of all members of the team and the reserves. I understand that changes to this team can only be made in accordance with the Notice of Race. All members of my team and the reserves agree to abide by the Racing Rules of Sailing, the Notice of Race, the Sailing Instructions, the decisions of the race officials and the Organising Authority. I confirm that all team members are aware of the BUSA Code of Conduct (on the BUSA website), which will apply to each competitor. Competitors attend as representatives of their university club and, accordingly, BUSA regards the university club, as well as any individual, responsible for the actions of its members. I accept that the Skipper is responsible for the conduct and behaviour of the team.

When making crew entries:
[1] Please provide the individual's email address.

PRE-EVENT INFORMATION

Please see the downloads section on the BUCS website Match Racing page for provisional pre-event information. Final pre-event information will be published on Tuesday 2nd April 2019.

*Please also read the Notice of Race, available as a download on the BUCS website, for further important information.*

If you have any questions, please get in touch via your Athletic Union.

PHOTOGRAPHY

During this event various filming, photography and broadcasting may take place. By your presence at this event you grant your permission for your likeness and voice to be included in pictures and / or on film, and their advertising without compensation or credit.

QUESTIONS

All questions should be communicated by an institution’s athletic union or students’ union staff member to:

Cleo Lyn
BUCS Event Administrator

Jess Beecher
RYA Keelboat Development & Universities Officer

Race Documentation


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