Entry Information

Thursday 20th – Sunday 23rd April 2017 (Practice is available on Thursday 20th April and there will be a compulsory briefing and registration on the evening of the 20th). EVERYONE IS REQUIRED TO ATTEND THE DINNER AND BRIEFING ON THURSDAY EVENING.

Sailing Venue
Weymouth & Portland National Sailing Academy

Osprey Quay, Portland, DT5 1SA

Accommodation Venue
RYA Portland House

Mulberry Avenue, Portland, DT5 1FA

Staged entry
This competition operates a staged entry process. Entries received before the Stage 1 entry closing date of Thursday 23rd March 2017 will be accepted where the competition allows. Only if after the closing of Stage 1 the competition allows, will Stage 2 open with a closing date of Thursday 30th March 2017.

Stage 2 entries will only be accepted if the competition allows and priority will remain with the entries received before the Stage 1 entry closing date. If Stage 2 opens and any entries received are accepted into the competition they will be charged an additional 20% fee.

Entry opening date
Tuesday 11th October 2016

Stage 1 entry closing date
Thursday 23rd March 2017

Stage 2 entry closing date
Thursday 30th March 2017

Entry costs
Each team shall consist of 3 competitors weighing no more than 225kgs in total, charged at £500 per team [Stage 2 entry: £600]. Half Board Accommodation for crews is included in the entry fee for Thursday, Friday and Saturday nights. Teams must provide their own lunches. A damage deposit of £500 per incident is payable to the RYA, at the event.

Events and BUCS points available
BUCS Match Racing Championship: 20 14 10 7 5 3 2 1

Entry allowance
There are only a maximum of 14 spaces, therefore early entry is recommended. Full terms and conditions of entry are available in the Notice of Race.

Entry process
Entries need to be submitted on BUCScore, our online entry system. Please speak to your Athletic Union as they will need to submit your entry on this system and it is their responsibility to manage the whole process.

Teams must consist of 3 sailors weighing no more than 225kgs. Please make sure that for each entry you sort competitors into the following order: Skipper, Crew, Crew.

Please note: An email address is required to enable an individual to be entered effectively within BUCScore as the system uses email addresses as unique identifiers. The email address used for each entrant must be unique to maintain validity of their entry. Changing or duplicating an email address for an entrant may result in the entry being overwritten and therefore withdrawn.

As part of the entry process we will be collecting mobile phone numbers and email addresses to use solely for the purpose of communicating key event information as required. Please note these details will be shared with BUSA, who are running the event on behalf of BUCS, but will only be used for critical event information and will not be passed to any third parties.
Furthermore, after entries have closed no refunds will be given for withdrawals. This applies regardless of the reason for a withdrawal.

Entry disclaimer
BUCS will make every reasonable effort to ensure that its events are run in safe environments. It is the responsibility of all institutions and participants to consider any known medical conditions or disabilities before entering or competing in a BUCS event. If you know or are aware of a medical condition that might interfere with you exercising or participating safely, please consult a medical professional before participating. All participants assume full responsibility for any and all injuries, losses and damages that are incurred while participating in BUCS events.

Additional information required for the BUCScore entry form
Questions per entry:
[1] Please give the name of the Skipper.
[2] Please give the Skipper’s World Sailing Sailor ID (If they don’t have one, they must get one from – http://members.sailing.org/profiles/profile.php)
[3] Please give the Skipper’s email address.
[4] Please give a contact number for the Skipper.
[5} Please tick to confirm that you will bring a £500 damage deposit cheque/card details to registration at the event.
[6] I certify that I am authorised to enter the Championships on behalf of all members of the team and the reserves. I understand that changes to this team can only be made in accordance with the Notice of Race. All members of my team and the reserves agree to abide by the Racing Rules of Sailing, the Notice of Race, the Sailing Instructions, the decisions of the race officials and the Organising Authority. I confirm that all team members are aware of the BUSA Code of Conduct (on the BUSA website), which will apply to each competitor. Competitors attend as representatives of their university club and, accordingly, BUSA regards the university club, as well as any individual, responsible for the actions of its members. I accept that the skipper is responsible for the conduct and behaviour of the team. I confirm that I understand that all sailors must complete the Confidential Medical Form in order to be able to compete.

Questions per individual:
[1] Please provide the individual’s email address. This will be used solely for the purpose of communicating key event information as required. Please note this will be shared with BUSA who are running the event on behalf of BUCS, but will only be used for critical event information and will not be passed on to any third parties.

Reserves – BUCS Sailing Universal Reserve List 2016-17
There is a single reserve list for ALL BUCS Sailing events in the 2016-17 Season. This is listed on BUCScore as a separate Sailing ‘Individual Entry Set’: BUCS Sailing Universal Reserve List 2016-17.

Sailors will need to be entered onto this by Thursday 30th March in order to be eligible for selection for the Match Racing Championships.

Institutions are strongly advised to register as many reserves as possible on BUCScore as no further competitors can be added after the deadline for each event and only those students listed on BUCScore and subsequently the master reserve list can compete in any stage of the championships. The existing reserves previously registered for earlier events in the 2016-17 season remain available for all subsequent events.

Confidential Medical Form 2016-17
ALL sailors planning to enter BUCS/BUSA Sailing Championships this year need to complete the Confidential Medical Form 2016-17. This is a requirement for registration at all BUCS/BUSA Sailing Championships. It is recommended that potential competitors should complete this at an early stage by going to the online Confidential Medical Form, found here.

Disability access
Disabled access sailors should contact BUSA before they enter, so we can assess that we and the club/venue have adequate support in place.

RYA Mini buses may be available for teams flying from Scotland to Southampton/Bournemouth by special arrangement (terms and conditions apply – there may also be a small cost towards fuel). Requests should be made to BUSA by Thursday 30th March 2017.

Pre-event information
Please read the Notice of Race (NoR) for further information. Please see the downloads section on the BUCS website Match Racing event page for initial pre-event information. Additional pre-event information including the accepted entries will be published by Tuesday 11th April 2017.

If you have any questions, please get in touch via your Athletic Union.

Nick Burley
BUCS Event Coordinator

Jess Beecher
BUSA Secretary

Race Documentation and Links
Entry Information
Notice of Race
Provisional Pre-Event Information
Confidential Medical Form