BUCS Team Racing Championship 2019


The BUCS Team Racing Championship involves over 500 sailors competing on behalf of their universities at ‘Qualifiers’ (four venues in each of four 'Areas' of England and Wales in early February and, in Scotland, at three ‘League’ weekends between November and February), Playoffs in early March (to enable some additional teams to qualify for Finals) and then Finals - held in late March or early April.

Images from the 2018 Finals: © Leanne Fischler Design

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Details of the 2019 Championships, including all Notices, SIs, documents, entry information are published here, together with other information and news.

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The 2019 Team Racing Championship is organised on behalf of BUCS by BUSA. The events will be hosted by university sailing clubs.

All Race Documentation, Notices and other information, including Entry and Pre-Event Information and Entry Information (to be made via BUCScore) are posted here, as will be the SIs and any Notices of Amendment to the NoR or other official documents and information.

Any enquiries to the Organising Authority should be addressed to the BUSA Secretary. or by telephoning 02380 604 167.

New posts will be noted toward the top of this page. All official documentation is listed and accessible at the bottom of the page.

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Recent posts

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News

BUCScore went live for entering teams on the Team List on 16-10-18.
All sailors - competitors, prospective competitors and reserves (for all BUCS Sailing events 2019-19) need to be registered on the Competitors and Reserves List on BUCScore.
Athletics and Student Unions have been notified in today's BUCS Essentials.

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Entry Information

*Please also read the Notice of Race, available as a download on the BUCS website, for further important information.*

Scottish Qualifier Series

League 1:17 – 18 November 2018 (CC Dinghy Section, Bardowie Loch/University of Strathclyde)

League 2:2 – 3 February 2019 (Forfar SC, Forfar Loch/University of Aberdeen)

League 3:9 - 10 February 2019 (Forfar SC, Forfar Loch/University Dundee)

Regional Qualifiers

Midland Qualifier: 2 – 3 February 2019 (Grafham Water Sailing Club/University of Cambridge)
Northern Qualifier: 2 – 3 February 2019 (West Riding Sailing Club/Leeds University)
South Central Qualifier2 – 3 February 2019 (Spinnaker Sailing Club/Solent University)
Western Qualifier: 2 – 3 February 2019 (Chew Valley Lake Sailing Club/University of Bristol)

Qualifiers Reserve Date: 16 – 17 February 2019 (excluding Scotland)

Playoffs: 2 – 3 March 2019 – venue to be confirmed
Championship Final: 9 – 11 April 2019 (Spinnaker Sailing Club/BUSA)

ENTRY OPENING DATES

Scottish Qualifier Series: Tuesday 16 October 2018
Northern/Midland/South Central/Western Qualifiers: Tuesday 16 October 2018
Playoffs: Tuesday 5 February 2019
Championship Final: Tuesday 5 February 2019

STAGE 1 ENTRY CLOSING DATE

Scottish Qualifier Series: Thursday 1 November 2018 at 23:59
Northern/Midland/South Central/Western Qualifiers: Thursday 29 November 2018 at 23:59
Playoffs: Thursday 21 February 2019 at 23:59
Championship Final: Thursday 21 March 2019 at 23:59

STAGE 2 ENTRY CLOSING DATE

Scottish Qualifier Series: Thursday 8 November 2018 at 23:59
Northern/Midland/South Central/Western Qualifiers: Thursday 24 January 2019 at 23:59
Playoffs: Thursday 28 February 2019 at 23:59
Championship Final: Thursday 28 March 2019 at 23:59

ENTRY COSTS
Scottish Qualifier Series: £603.20 (covers all 3 leagues) [Stage 2 entry: £723.75]
Northern/Midland/South Central/Western Qualifiers: £333.00 [Stage 2 entry: £399.50]
Playoffs: £333 [Stage 2 entry: £399.50]
Championship Final: £676.00 [ Stage 2 entry: £811.25]

BUCS POINTS AVAILABLE

BUCS Mixed Team Racing Championship

Please note, each team shall consist of 6 competitors, at least 2 of which must be female.

Please see BUCS Rules and Regulations Appendix 1 to see the BUCS Points available.

Please note that BUCS Points will not be allocated where the minimum number of competitors/teams has not been reached, or where there are not enough individual scores to extract a team score. Furthermore, an individual/team must have beaten another individual/team to score BUCS Points (i.e. if 3 individuals/teams compete in an event, only 2 will score BUCS points). This does not apply to extracted teams. Individuals/teams are regarded as having compete if they started the event, therefore DNS will not be regarded as having competed. Similarly, medals will be awarded according to the accrual of BUCS Points. For example if only 3 individuals/teams c compete in an event only Gold and Silver medals will be awarded.

ENTRY ALLOWANCE

Please note, each team shall consist of 6 competitors, at least two female and two male sailors. Spaces are limited to twenty teams at each qualifier (a maximum of three teams per university); therefore, early entry is recommended. Full terms and conditions of entry are available in the Notice of Race.

STAGED ENTRY

This competition operates a staged entry process for the Qualifiers ONLY. Entries received before the Stage 1 entry closing date(s) will be accepted where the competition allows. Only if after the closing of Stage 1 the competition allows, will Stage 2 open.

Stage 2 entries will only be accepted if the competition allows and priority will remain with the entries received before the Stage 1 entry closing date. If Stage 2 opens and any entries received are accepted into the competition, will be charged an additional 20% fee (Reg 3.2.4).

ENTRY PROCESS

Entries can only be submitted on BUCScore, our online entry system. Please speak to your Athletic Union as they will need to submit your entry on this system and it is their responsibility to manage the whole entry process.

Please note: An email address is required to enable an individual to be entered effectively within BUCScore All sailors (competitors, potential competitors and reserves) need to be registered on the Competitors and Reserves list on BUCScore to compete in any sailing event this year. This will close at 23:59 on the Thursday preceding each event.

Teams will be entered on the Team Entry section, but members of each team will not be required there, only the Captain, together with contact details.

This will mean that captains are not required to submit names of selected members of their team until, at the latest, 23:59 on the Sunday preceding the particular event by email to [email protected]. However, no sailor can be submitted unless already registered on the BUCScore Competitor and Reserves List. There will be a further opportunity to make a change up to 23:59 on the Thursday preceding the event, when the Reserve List will also close. Only in exceptional circumstances, as defined in Appendix C to the NoR, will it be possible to make any further change after that date, when notification to the Organising Authority is a requirement.

Please note: An email address is required to enable an individual to be entered effectively within BUCScore as the system uses email addresses as unique identifiers. The email address used for each entrant must be unique to maintain validity of their entry. Changing or duplicating an email address for an entrant may result in the entry being overwritten and therefore withdrawn.

It should be noted that for every sailor entered on BUCScore, details of names, university, email address, mobile No. and next of kin and contact details will be required (this information will be handled only for the purposes of the administration of the BUCS/BUSA events in 2018-19 and in accordance with GDPR).

Clubs are strongly advised to register all their sailors just in case (several teams at the Team Racing and Yachting in 2016-17 withdrew for lack of sailors pre-registered on BUCScore).

After team entries have closed no refunds will be given for withdrawals. This applies regardless of the reason for a withdrawal.

Institutions are strongly advised to register all club members on to the BUCS Competitors & Reserves List 2018-19 as no further competitors can be added after the deadline for each Championships and only those students listed as submitted on BUCScore and subsequently on the master reserve list can compete in any stage of the Championships. The existing reserves previously registered for earlier events in the 2018-19 season remain available for all subsequent events.

AFFILIATION AND INSURANCE INFORMATION
All institutions participating in BUSA/BUCS events are required to be members of BUSA. The Annual subscription, as described on the BUSA website is required in order to participate. This fee includes your club’s RYA Affiliation. SUBCRIPTIONS ARE DUE BY FRIDAY 02 NOVEMBER 2018. If you have not received your invoice, please request it via email to [email protected]. If your university requires a purchase order number to be included on your invoice, please email [email protected] ASAP.

It is the responsibility of either the individual or institution to ensure that all entrants have appropriate insurance in order to compete. BUSA and BUCS DO NOT insure any competitor for any of their events.

DISABILITY ACCESS
Sailors should contact BUSA ([email protected]) after their entry has been submitted, so we can ensure that we and the club have adequate support in place.

DATA COLLECTION
As part of the entry process we collect competitor mobile phone numbers and email addresses to use in case of last minute event changes / cancellations and to pass out key information as required.

Please note: these details will only be used for critical event information and will only be passed to third party organisers who have adhered to BUCS Agreement for Disclosure of Personal Information.

We also collect next of kin phone numbers and details in case of an emergency during the event.

Please note: these details will only be used for critical event information and will only be passed to third party organisers who have adhered to BUCS Agreement for Disclosure of Personal Information.

Any data will be handled in accordance with BUCS Privacy Policy

ENTRY DISCLAIMER
BUCS will make every reasonable effort to ensure that its events are run in safe environments. It is the responsibility of all institutions and participants to consider any known medical conditions or disabilities before entering or competing in a BUCS event. If you know or are aware of a medical condition that might interfere with you exercising or participating safely, please consult a medical professional before participating. All participants assume full responsibility for any and all injuries, losses and damages that are incurred while participating in BUCS events.

BUSA will not be seeking any medical declaration this year. It is, of course, the responsibility of the competitor to ensure that they are fit to compete. Any competitor who has a particular issue about which they wish to notify the Event Director/Organiser, should ask to do so at Registration on arrival at that event.

ADDITIONAL INFORMATION REQUIRED FOR BUCSCORE

Questions per entry:
[1] Each entered team must have a colour. Please select a different colour from the list for each team entered.
[2] Please give the name of the Team Captain.
[3] Please give the Team Captain’s email address.
[4] Please give a contact number for the Team Captain.
[5] I certify that I am authorised to enter the Championships on behalf of all members of the team and the reserves. I understand that changes to this team can only be made in accordance with the Notice of Race. All members of my team and the reserves agree to abide by the Racing Rules of Sailing, the Notice of Race, the Sailing Instructions, the decisions of the race officials and the Organising Authority. I confirm that all team members are aware of the BUSA Code of Conduct (on the BUSA website), which will apply to each competitor. Competitors attend as representatives of their university club and, accordingly, BUSA regards the university club, as well as any individual, responsible for the actions of its members. I accept that the Team Captain is responsible for the conduct and behaviour of the team.

I confirm that I understand that all sailors must complete the Confidential Medical Form in order to be able to compete. I also confirm that I have read, and agree to, Appendix B of the Notice of Race concerning damage.

Questions per individual:
[1] Please provide the individual's email address.

PRE-EVENT INFORMATION

Please see the downloads section on the BUCS website Team Racing Championships page for provisional pre-event information. Final pre-event information will be published nearer the time.

*Please also read the Notice of Race, available as a download on the BUCS website, for further important information.*

If you have any questions, please get in touch via your Athletic Union.

PHOTOGRAPHY

During this event various filming, photography and broadcasting may take place. By your presence at this event you grant your permission for your likeness and voice to be included in pictures and / or on film, and their advertising without compensation or credit.

QUESTIONS

All questions should be communicated by an institution’s athletic union or students’ union staff member to:

Cleo Lyn
BUCS Event Administrator

Jess Beecher
BUSA Secretary

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Events

Regional Qualifiers:

Midland Qualifier
2nd & 3rd February 2019 - Grafham Water Sailing Club (Grafham Water) - University of Cambridge
Northern Qualifier
2nd & 3rd February 2019 - West Riding Sailing Club (Wintersett Reservoir) - University of Leeds
South Central Qualifier

2nd & 3rd February 2019 - Spinnaker Sailing Club (Blashford Lake) - Solent University
Western Qualifier
2nd & 3rd February 2019 - Chew Valley Sailing Club (Chew Valley Lake) - University of Bristol

Non-Scottish Qualifiers Reserve Date: 16th-17th February 2019

Scottish Qualifier Series:
League Event 1: 17th-18th November 2018 - CCC Dinghy Section (Bardowie Loch) - University of Strathclyde
League Event 2: 2nd-3rd February 2019 - Forfar Sailing Club (Forfar Loch) - University of Aberdeen
League Event 3: 9th-10th February 2019 - Forfar Sailing Club (Forfar Loch) - University of Dundee

Playoffs:
2nd & 3rd March 2019 – venue to be confirmed

Championship Finals:
9th - 11th April 2019 - Spinnaker Sailing Club (Blashford Lake) - BUSA

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LINKS and ATTACHMENTS

Race Documentation and Notices:


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